For example, if you want to share a document for collaboration from another program, Drive can automatically convert the file into a Google Docs friendly format. To do this, simply move the files you want to share into a single folder and share the whole folder.Īpp Integrations: Google Drive interacts well with third-party apps and services.
In a similar fashion, more than one file can be shared with an individual or group. Instead of entering each person’s contact information individually, files can be shared through a Google Group. Organizations typically need to move files to a larger pool of recipients than a single person and Drive allows them to do that. Sharing to Groups: Sharing files is a big part of the Google Drive package, making it easy for users to pass documents to each other. There are some caveats to consider, such as only being able to access files you have created yourself and have not yet shared.įurthermore, Google Drive will need to be open in Chrome before the internet connection is lost. Once enabled, you can access Google Docs, Sheets, and Slides files without an internet connection. For this functionality, you will need to be using the Google Chrome browser and download the Google Docs Offline web extension.Īs this suggests, the offline editing and viewing is limited to Google apps in its G Suite productivity platform. Business users will certainly value this tool for situations such as plane travel or for staying in an on-premises environment. Offline Support: While Google Drive is a cloud service, it has an offline mode that let’s you view and edit files without a Wi-Fi connection. With the basics out of the way, let’s look at some of the features in Google Drive that will appeal to business users.
Creating or uploading a file to the service is simple, allowing users to create word documents, spreadsheets, slideshows, drawings, and more from third-party app integrations. Google Drive is a cross-platform app, so once you sign in you can use it across Android, iOS, Windows, Mac, and Linux. Drive is completely free to use, but if you want access to more than 15GB of storage there is a fee. Let’s be honest, across Gmail, YouTube, and myriad other services, most of us already have an account with Google.
However, you will have to join the company’s ecosystem by having a Google account. Like most Google services, Drive is very easy to set up and use. We will touch on the basics before delving into some core features that can really help push productivity. Perhaps your organization is not getting the most from Drive, so sit back and read our guide on how to use Google Drive for business. For a start, it integrates seamlessly with Google’s other services, while it also has plenty of features that appeal to enterprise users.įor businesses, Google Drive is a potent tool. However, there is much more to Google Drive than its bare bones functionality.
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